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ASP Career Opportunities

Editor, Mercury Magazine

Contract Position

ABOUT THE ORGANIZATION

The ASP is a 501c3 nonprofit astronomy organization, headquartered in San Francisco, whose mission is to inspire and support professionals, educators, amateurs and “armchair” enthusiasts. The ASP develops and disseminates astronomy toolkits, programs, publications, education resources, and on-line tools in its mission to inspire youth and adults. The ASP’s efforts target K-12 classrooms, museums, planetariums, national and state parks, nature centers, astronomy clubs, and city sidewalks. The ASP partners with NASA, the American Astronomical Society, the National Science Foundation, and other leading professional and educational organizations in North America and overseas. Financial support comes from a diverse portfolio of sources that includes government agencies, private and corporate foundations, corporate sponsorship, earned revenue, and donations from ASP members and the public. The organization’s annual operating budget is approximately $3,000,000, and the institution employs a staff of more than 20 people.

ABOUT MERCURY

Along with its professional publications for research astronomers, the ASP publishes Mercury, a popular astronomy-themed magazine. Mercury’s precursor — the A.S.P. Leaflets — was first published in 1925 and featured non-technical articles by some of the most renowned astronomers of the time. Currently, Mercury is a 40- to 50-page digital magazine published quarterly, featuring articles showcasing the latest developments in astronomy as well as Society news and monthly sky events. Mercury is disseminated electronically to all members and is archived on the ASP member web portal. A current issue is available for download here: https://tinyurl.com/y7p9mf3e.

JOB SUMMARY

The Editor of Mercury magazine works with the Director of Membership and reports directly to the ASP’s Executive Director. This position has responsibility for the content, style, and quality of the magazine, ensuring Mercury serves the ASP’s mission to increase science literacy through astronomy. The Editor solicits articles, finds and selects images and art elements, writes stories and other items as required, edits all copy, and works closely with the ASP’s designer during all stages of the magazine’s production. The Editor of Mercury must possess a broad knowledge of astronomy and/or space science in addition to having strong editing and proofreading skills. The ASP is also seeking better ways to reach a wider, younger, and more diverse audience, so the successful candidate for the position will have knowledge of and experience in innovative approaches to creating and disseminating digital content.

 JOB RESPONSIBILITIES

  • Coordinate the online publishing cycle and manage content areas.
  • Set publication standards, and establish goals and expectations.
  • Comply with media law and ethical guidelines.
  • Recruit and manage writers and columnists; solicit articles and work with guest authors throughout story development.
  • Find and select photography and other art elements, including seeking permission to publish as required.
  • Write articles, columns, and web material as needed for each issue.
  • Edit, proofread, fact check, and otherwise improve the content during all stages of production.
  • Oversee the development of the layout for each issue.
  • Meet production and publication deadlines.

REQUIREMENTS

  • Minimum of a BS in astronomy, space science, or related field.
  • Minimum four years work experience as an editor, with a strong preference for editorial experience in popular astronomy, popular science, or equivalent.
  • Strong writing, editing, and proofreading skills.
  • Hands-on experience with InDesign (or InCopy) and Photoshop (Elements as a minimum).
  • Proven familiarity with social media best practices.
  • Excellent written skills in English.
  • An eye for detail along with critical thinking and creativity.
  • Ability to prioritize and meet deadlines.

COMPENSATION AND BENEFITS

This is a freelance, contract position, paid quarterly upon successful publication of each issue of the magazine. This position does not include benefits. Compensation to be determined based on the qualifications of the applicant.

DEADLINE

The position will remain open until filled.

HOW TO APPLY: E-mail a cover letter and resume to search@astrosociety.org. Your subject header should read ASP Mercury Editor.

No phone or e-mail inquiries.

The ASP is committed to a diverse workforce.


Finance Director

Part Time Position (0.80 FTE, negotiable)

ABOUT THE ORGANIZATION

The ASP is a 501c3 nonprofit astronomy organization, headquartered in San Francisco, whose mission is to inspire and support professionals, educators, amateurs and “armchair” enthusiasts. The ASP develops and disseminates astronomy toolkits, programs, publications, education resources, and on-line tools in its mission to inspire youth and adults. The ASP’s efforts target K-12 classrooms, museums, planetariums, national and state parks, nature centers, astronomy clubs, and city sidewalks. The ASP partners with NASA, the American Astronomical Society, the National Science Foundation, and other leading professional and educational organizations in North America and overseas. Financial support comes from a diverse portfolio of sources that includes government agencies, private and corporate foundations, corporate sponsorship, earned revenue, and donations from ASP members and the public. The organization’s annual operating budget is approximately $3,000,000, and the society employs a staff of over 20 people at headquarters and three additional sites across the country.

JOB SUMMARY

The finance director leads the financial operations of a budget of nearly $3 million and supervises ASP’s accounting manager and accounting assistant(s). The position ensures the ASP has systems and procedures in place to support effective program implementation and conduct flawless audits.  This position is also responsible for the development and execution of subawards and contracts between the ASP and other agencies. Working closely with ASP program directors, the finance director educates them regarding finance and accounting procedures and explores how finance functions can better support their program operations. This position also works closely with the ASP Board Finance Committee, ASP Board Treasurer, and partners with the ASP’s senior leadership and information technology (IT) staff to enhance and better integrate finance, HR, and IT functions. The successful candidate will have knowledge and experience in nonprofit financial management and controls, government grant compliance (especially NSF and NASA), developing standards, preparing for audits, tracking budget expenses, analyzing information, developing budgets, developing financial reports, and performance management.

 JOB RESPONSIBILITIES

  • Oversees all accounts, ledgers, and reporting systems ensuring compliance with appropriate standards and regulatory requirements.
  • Ensures compliance with federal, state, and local legal requirements, filing required financial reports to these agencies as needed, and advising management on needed actions.
  • Maintains internal control and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
  • Oversees all financial, project/program and grants accounting, ensure that expenditures are consistently aligned with grant and program budgets throughout the funding period, and collate financial reporting materials for government, corporate, and foundation grants.
  • Analyze financial data and present financial reports in an accurate and timely manner, clearly communicate monthly, quarterly, and annual financial statements, monitor progress and changes, and keep the Executive Director and senior leadership abreast of ASP’s financial status.
  • Assist ASP’s senior leadership and program directors in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
  • Develop and execute all contracts and subawards between the ASP and other organizations.
  • Manage organizational cash flow forecasting; assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
  • Manage and track the performance of invested assets in keeping with policies and investment guidelines.
  • Coordinate all audit activities.
  • Leverage strengths of the current finance team members, help to clarify roles and responsibilities and develop and implement training programs in order to maximize and reach optimal individual and organizational goals.
  • Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.

REQUIREMENTS

  • Personal qualities of integrity, credibility, and unwavering commitment to ASP’s mission; a proactive, hands-on strategic thinker who will own, in partnership with the Executive Director, the responsibility for finance
  • Minimum of a BA; CPA and/or MBA preferred
  • Solid experience coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments
  • A successful track record in grants management as it relates to compliance and reporting of government, corporate and foundation grants is essential
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; advanced knowledge of accounting and reporting software
  • Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.
  • Keen analytic, organization and problem solving skills that allows for strategic data interpretation.
  • Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to senior management, board or other outside partners
  • Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers

COMPENSATION AND BENEFITS

This is an 80% (32 hours per week) management position (negotiable) with flexible hours and an annual salary to be determined based on qualifications and experience. The position includes medical, dental, retirement, and other benefits at an FTE of 50% or greater.

DEADLINEThis job will remain posted until filled.

HOW TO APPLY: E-mail a cover letter and resume to search@astrosociety.org. Your subject header should read ASP Finance Director.

No phone or e-mail inquiries.

The ASP is committed to a diverse workforce.