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ASP Job Openings

Finance Manager

Part Time Position (0.80 FTE, negotiable)

ABOUT THE ORGANIZATION

The ASP is a 501c3 nonprofit astronomy organization, headquartered in San Francisco, whose mission is to inspire and support professionals, educators, amateurs and “armchair” enthusiasts. The ASP develops and disseminates astronomy toolkits, programs, publications, education resources, and on-line tools in its mission to inspire youth and adults. The ASP’s efforts target K-12 classrooms, museums, planetariums, national and state parks, nature centers, astronomy clubs, and city sidewalks. The ASP partners with NASA, the American Astronomical Society, the National Science Foundation, and other leading professional and educational organizations in North America and overseas. Financial support comes from a diverse portfolio of sources that includes government agencies, private and corporate foundations, corporate sponsorship, earned revenue, and donations from ASP members and the public. The organization’s annual operating budget is approximately $3,000,000, and the society employs a staff of over 20 people at headquarters and three additional sites across the country.

JOB SUMMARY

The finance manager is responsible for supporting the financial operations of the ASP and for helping monitor its annual budget of just over $3 million. The finance manager supervises ASP’s accounting manager and accounting assistant(s) and reports to the ASP Executive Director (and/or CFO.) This position helps maintain and implement financial systems and procedures in support of program implementation and assists in the development and monitoring of sub-awards and contracts between the ASP and other agencies. The position helps ensure the ASP conducts flawless audits. The finance manager also supports the ASP’s senior managers in developing and executing their department budgets, providing each manager with timely reports on spending. This position works closely and communicates regularly with the ASP’s financial consultant(s), ASP Executive Director, and ASP Board Finance Committee. The successful candidate will have knowledge and experience in nonprofit financial management and controls, government grant compliance (especially NSF and NASA,) audit preparation, tracking expenses, developing budgets, and developing financial reports.

 JOB RESPONSIBILITIES

  • Supervises the Senior Account Manager and all accountants in the finance department.
  • Oversees accounts, ledgers, and reporting systems to ensure compliance with appropriate standards and regulatory requirements.
  • Responsible for compliance with federal, state, and local legal requirements, filing required financial reports to these agencies as needed, and advising management on needed actions.
  • Maintains internal controls and safeguards for receipt of revenue, costs, and program budgets and actual expenditures.
  • Help manage organizational cash flow forecasting; assess the financial efficacy of program operations and establish finance and administrative systems to support program operations.
  • Help oversee all financial, project/program and grants accounting, ensure that expenditures are consistently aligned with grant and program budgets throughout the funding period, and collate financial reporting materials for government, corporate, and foundation grants.
  • Help present financial reports in an accurate and timely manner, communicating monthly, quarterly, and annually, thereby keeping the Executive Director and senior leadership informed of ASP’s financial status.
  • Assist ASP’s senior leadership and program directors in the annual budgeting and planning process; administer and review all financial plans and compare to actual results with a view to identify, explain, and correct variances as appropriate.
  • Assists in the development of contracts between the ASP and other organizations.
  • Coordinates all audit activities.
  • Creates and promotes a positive and supportive work environment.

REQUIREMENTS

  • Personal qualities of integrity, credibility, and unwavering commitment to ASP’s mission; a proactive, hands-on strategic thinker who will own, in partnership with the Executive Director, the responsibility for finance;
  • Minimum of a BA; CPA and/or MBA preferred;
  • Solid experience managing fiscal reporting, budget development and analysis, accounts payable and receivable, general ledger, payroll, and accounting for investments;
  • A successful track record in grants management as it relates to compliance; experience in financial reporting of government, corporate and private grants;
  • Commitment to recruiting, mentoring, training, and retaining a diverse team; demonstrated ability to manage;
  • Analytic, organization and problem solving skills that allows for strategic data interpretation;
  • Strong interpersonal and communication skills; effective communication skills including the ability to communicate effectively to senior management, board members, and other outside partners;
  • Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

COMPENSATION AND BENEFITS

This is an 80% (32 hours per week) management position (negotiable) with flexible hours and an annual salary to be determined based on qualifications and experience. The position includes medical, dental, retirement, and other benefits at an FTE of 50% or greater.

DEADLINE: This job will remain posted until filled.

HOW TO APPLY

  • E-mail both a 1-page cover letter describing your experience and qualifications for this position and your resume to search@astrosociety.org.
  • Your application will not be read without including both a resume and cover letter.
  • Your subject header should read ASP Finance Manager.

The ASP is committed to a diverse workforce.