ASP Career Opportunities

Executive Assistant/Office Administrator

The Astronomical Society of the Pacific (ASP), a 120-year old international scientific and educational organization, has a position open for a well-organized, energetic, and motivated person to serve as administrative assistant to the Executive Director and as Office Administrator for the ASP home office. The Society has its headquarters building on Ocean Avenue, about half way between City College of San Francisco and San Francisco State, easily accessible via public transportation or car. The ASP prides itself on having a creative, interesting, informal and flexible work environment. For more on the Society's work and history, see their web site at: http://www.astrosociety.org

Job Requirements:

1. At least two years full-time office experience or equivalent.
2. Excellent verbal and written communication skills.
3. Excellent people skills in dealing with people inside and outside of the organization.
4. Ability to undertake a wide range of tasks and organize one's time efficiently.
5. Computer literate, with word processing, database entry, web browsing, etc. (some experience with Excel preferred).
6. A bachelor's degree preferred (no special background in science required).

Job Responsibilities:

1. Assist the ASP Executive Director with a variety of tasks, including communication with the Board of Directors, overseeing the Society's awards process and annual Board elections process, assisting with the annual meeting, assisting with the Society's online Mercury magazine, keeping up a database of contacts, assisting with news releases, filling out forms, etc.

2. Oversee the ASP Office, including some reception functions and phone answering, overall responsibility for mailing and shipping functions and mail sorting, oversight of facility maintenance including arranging repair, equipment and office services and supply ordering, oversight of volunteers, etc.

3. Assist with and proofread routine documents for the Executive Director and the Director of Advancement.

4. Assist in arrangements for fund-raising events, Board meetings, public lectures, etc.

5. Other duties of a similar nature as assigned.

Salary:

Salaried position at $36,000 per year, full time, plus benefits package.

To Apply:

Please send a letter explaining your qualifications for the job, a current resume, and the name, phone number, and e-mail of three work references to:

Executive Assistant Position
Astronomical Society of the Pacific
390 Ashton Avenue
San Francisco, CA 94112

Or e-mail them to: pnelson {at} astrosociety.org

First Deadline for Consideration of Applicants: May 15, 2008. Position to start as soon as a suitable candidate has been identified.

The ASP is an Equal Opportunity Employer.

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