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2014 Registration Information

Important Tips for Online Registration

We recommend reading this Registration Information page thoroughly before completing the registration form. The form is time sensitive and will “time-out” after 10 minutes of inactivity.

Secure Online Payment. We accept Visa, MasterCard, Discover and American Express. You will be asked to supply the 3 digit CVV2 number on the back of your card and the billing address associated with the card.

Mail-in Check/Money Order Payment. If you wish to pay by check or money order, please complete your registration online, and then mail check or money order with a copy of the Registration Confirmation email (which you receive upon completing your online registration).

Checks or money orders may be made payable to “Astronomical Society of the Pacific” or “ASP” and paid in US dollars. Your check or money order must be received no later than July 25 (payments for early bird rates must be received by the deadlines indicated).

Mail forms and check/money order payment to:

Astronomical Society of the Pacific
Annual Meeting Desk
390 Ashton Ave.
San Francisco, CA 94112 USA

Conference Registration Fees

Please note deadlines below carefully; payment must reach us by the deadline for the lower fee to apply

Super Early Bird (through Feb 15)
Members: $290
Non-Members: $390

Early Bird (Feb 16–May 31)
Members: $340
Non-Members: $440

Regular (June 1–July 18)
Members: $395
Non-Members: $495

On Site (August 4–6)
Members: $450
Non-Members: $550

Student Rates*

Super Early Bird: $145 (through Feb 15)
Early Bird: $170 (Feb 16 through May 31)
Regular: $197.50 (June 1–July 15)
On Site: $225 (August 4-6)

*To qualify for the student rate, you must be enrolled in an accredited university at least half-time, and provide a letter of recommendation from your University Professor or Department Chair.

One-day Registration Rate

If you are only able to attend one day of the conference, we offer a one-day rate of $195.

Please note: meals are not included in the registration fee.

Workshop Fees: There is a separate registration fee for attending the Saturday/Sunday workshop (Galileo Teacher Training Program GTTP).

Registration Instructions

Two Forms: We are using two on-line forms for the meeting:

a. A registration form, which lets you just register one or more people for the meeting

b. An abstracts form that allows you to submit an abstract separately from registering for the meeting (you can use this form more than once if you are submitting two abstracts)

E-mail Confirmation: You will receive a confirmation of your registration, as well as follow-up email notifications pertinent to the meeting. Please be sure to give us an email address that will work for you in the spring and in the summer. Your email confirmation will serve as your receipt for meeting registration expenses.

REMINDER: Each time you submit a form for our meeting, you will receive a unique confirmation letter, a unique confirmation code, and new registrant ID. At the present time, the system is not able to link together different forms submitted by the same person. This means that if any of your information (such as e-mail or address) changes between now and the meeting, you will need to change the record for all forms you submitted — your conference registration and the registration of each abstract.

Multiple Registrants: You may sign up more than one registrant at a time but make sure you have all of their information and selections ready prior to filling in the form

Payment: For your convenience, there are two payment options:

  • Credit card using the secure online registration/payment system.
  • Check or money order — via postal mail accompanied by a printout of the confirmation email you receive after submitting your online registration. Your check or money order must be received by July 5 for regular registration. For the Super Early Bird and Early Bird rate your check or money order must be received by the deadine for that rate in order to receive the reduced rate.

We apologize that we can not accept purchase orders as a payment method for this meeting or the associated events.

ASP Membership:

If you are a current ASP member, please indicate this on the registration form in order to benefit from the reduced member rate.

You are invited to become a member of the ASP in order to receive the member rate for registration. ASP membership supports our mission to advance science literacy through astronomy for the benefit of tomorrow’s science, technology and academic leaders. To view membership information and/or to join, click here.

ASP Annual Awards Banquet

You are invited to celebrate astronomy’s best and brightest at the ASP’s Annual Awards Banquet on Tuesday evening, August 5. Spouses and guests are also welcome. Award recipients are acknowledged for their astronomical research, education and outreach in 2013. You may use the registration form to purchase Award Banquet tickets and indicate your entrée selection. The cost is $65 per person, and this includes hosted wine, beer, and soft drinks during the reception and dinner.

Proceedings

The ASP plans to publish the proceedings of the EPO Conference and Cosmos in the Classroom as part of the ASP’s conference series. A copy of the proceedings will be sent to every conference participant after the event.

Refund/Cancellation Policy

Requests for cancellations on registration must be received in writing or via email to 2014meeting {at} astrosociety.org no later than July 18 for a full refund less 15%. Cancellations received after July 18 or persons who do not appear at the meeting are not eligible for any refund. Refunds will take approximately three weeks after the end of the meeting to process. Contact us by phone at 415-715-1400 with any questions.

Any questions? Please direct them to: 2014meeting {at} astrosociety.org