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2014 EPO Abstract Submission Guidelines

THE ASP STRONGLY RECOMMENDS THAT YOU READ THE ABSTRACT SUBMISSION GUIDELINES PROIR TO SUBMITTING YOUR ABSTRACT

Abstract submission form - Late abstracts are now invited, and welcome through May 28, 2014.

The ASP invites abstract submissions in five categories:

  • Poster paper
  • Ten-minute oral presentation
  • Hands-on workshop/session, one-hour duration
  • Special Interest Group (SIG) discussion, one-hour duration
  • Two-hour special session (workshop or SIG format)

Proposals for abstracts must be submitted via our online system, and not via regular mail or email. The Program Committee will rate submissions based only on the information you provide, so please complete the abstract form carefully.

When you submit an abstract, you will receive a receipt and a separate registration number for that abstract. Registering an abstract is NOT the same as registering for the conference. You will still need to register for the conference.

The ASP welcomes abstract proposals that support our Meeting theme of Celebrating Science: Putting Education Best Practices to Work through

  • Supporting the Next Generation Science Standards (NGSS)
  • Engaging with 21st Century Media and Technology
  • Enhancing Science Communication Skills and Practices
  • Evaluating, Assessing and Documenting E/PO Impacts
  • Promoting Multicultural Diversity and Gender Equity
  • Using Authentic Science and Citizen Science
  • Improving Our Professional Practice

Please also note the following character limits:

  • Abstract – 1000 characters (approximately 250 words)
  • Outcomes – 500 characters (approximately 125 words)
  • Title – 100 characters (approximately 20 words)

Feel free to compose your submission in a word-processing program and then copy it onto the online form. Be mindful that exceeding the character limits above will result in truncated text.

Anyone who submits an abstract (as lead author) is expected to register for and attend the conference. ASP Meetings feature ongoing networking and discussions so we strongly encourage successful submitters to be present for the entire event.

Abstract Submissions Options

The ASP Meeting centers around sharing the good work we are doing with others in the field. The Program Committee feels that poster papers are generally the best way to do a straightforward show-and-tell. So if you simply wish to describe your program or materials, please give strong consideration to doing a well-designed poster.

Posters should fit within an area of 4 feet by 4 feet. Electrical power is not available, and there are no tables below your poster, so you will want to arrange everything to fit within the area of the poster itself. Time will be set aside each day for viewing poster papers only, and authors will be asked to stand by their posters during this time.

A special “poster preview” oral session will feature poster paper authors introducing the topic of their poster for up to one minute, to whet the audience’s appetite and encourage them to come see your poster. Please practice so you can fit your remarks into one minute (we will have a merciless master of ceremonies)!

For short summaries of programs, experiences, evaluation results, research findings, or ideas to share which include a series of visuals or slides, the 10-minute oral option may be an appropriate alternative to the poster.

A one-hour or two-hour workshop is recommended if you:

  • Have developed an innovative program, set of materials, or technique for which a longer hands-on participatory session is appropriate,
  • Are part of a consortium of institutions doing a national program for which you are seeking other participants or whose materials you want to train others to use,
  • Have a multi-institutional panel that illustrates different approaches to the same issue or technique,
  • Have a professional development experience you’d like to conduct for the assembled EPO community.

If you would like to see a facilitated discussion of an issue which affects a significant group of people in the field and for which many individuals may have found a different solution, we suggest you propose a one-hour or two-hour special interest group (SIG) discussion session. Special interest group meetings can be about a research area, new audiences, responding to some grant agency requirements, etc.

This year, we are adding a call for submitted two-hour special sessions, which can follow either the workshop or the SIG session formats described above. These two-hour sessions will allow more in-depth exploration, but depending on the number of such submissions, the program committee may ask some proposed 2-hour sessions to be cut down to 1-hour instead. Also, to accommodate scheduling, 2-hour sessions may need to be fit into two back-to-back 1-hour sessions (i.e. part A and part B), with a break in between. Please be sure to convey in your abstract why your session should warrant two hours.

We have a limited number of slots for 1-hour and (especially) 2-hour workshops and special interest group discussions, so please make your abstract as clear and widely applicable as possible.

Limits on the Number of Abstracts Submitted

For the conference, you may be the lead author on up to one poster paper and one oral session. Your oral session abstract can be for either a ten-minute oral paper presentation or a workshop or a special interest group discussion.

We generally receive more good proposals for sessions than the Meeting can accommodate. Thus the Program Committee may decline some proposals, or suggest that oral sessions be presented in shorter time periods or as posters instead.

How to Write Effective Abstract and Outcomes Statements

Ideal Abstract statements give a concise description of what you propose to do or say in your session or presentation, and best written so people not familiar with your work can understand it. It may contain a website URL for more information, although do not rely on a reader actually visiting that site before the meeting. The software being used for abstracts will truncate your text after the limit is reached, so please take the character limit seriously.

Your Outcomes statement should not be a continuation of your abstract. Instead, please explain what skills or information the participants in your session or readers of your paper will take away from the experience. You can use bullet points instead of complete sentences. For oral sessions, you may want to discuss how your contribution will move us forward as professionals, and what activities in our community of practice will result.

NOTE: When you submit an abstract, you will receive a receipt and a separate registration number for that abstract. Registering an abstract is NOT the same as registering for the conference. You will still need to register for the conference.

Abstract submission form - Late abstracts are now invited, and welcome through May 28, 2014.

Proceedings

The conference will publish proceedings through the ASP Conference Series as it has in past years, to provide a record of the conference and a ready reference for both those attending and those unable to attend. It also provides a publishing opportunity to all those submitting an abstract and making a presentation during the symposium. (A copy of the proceedings is included as part of the registration fee.)

Please visit the proceedings page for submission and editorial details. Note the paper submission deadline of September 1, 2014, approximately three weeks after the conference.


Please direct any questions to: 2014meeting {at} astrosociety.org