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Registration Information

Online pre-registration for Astronomical Society of the Pacific Annual Meeting is closed. Those wishing to attend the conference proper on Sep. 13-16 can register on-site at the Westin SFO, the conference hotel, at the ASP conference registration table. Those wishing to register for the Saturday, Sep. 12 AANC meeting can register on-site at the AANC registration table. Those wishing to register for the Sep 12-13 weekend workshops can register on-site at the ASP registration table as long as workshop slots remain.

Registration Instructions

Safe & Secure: The ASP is using a safe and secure 3rd party, Event Rebels, to process registration information and Paypal to collect credit card information. Visit the Event Rebels FAQ area to read more about their secure system and privacy policy.

E-mail Confirmation: You will receive a detailed confirmation of your registration, as well as follow up email notifications pertinent to the meeting. Your email confirmation will serve as your receipt for the meeting.

Multiple Registrants: You may sign up more than one registrant at a time but make sure you have all of their information and selections ready prior to filling in the form.

Meeting Fees: Registration fees for the meeting proper include Conference Proceedings (both print and e-access). They also include a full year of general membership with the ASP or an extension of 1 year to your current ASP membership. There is a separate daily registration fee for attending the Saturday/Sunday workshops.

Registration: Online only. 

Payment: For your convenience, there are two payment options -

  • Credit card using the secure online registration/payment system.
  • Check or money order -- via postal mail accompanied by a printout of the confirmation email you receive after submitting your online registration.

We cannot accept purchase orders as a payment method for this meeting or the associated events.

IMPORTANT TIPS FOR ONLINE REGISTRATION:

We recommend reading this Registration Information page thoroughly before filling in the registration form. The form is time sensitive and will "time-out" within 10 minutes if you are not ready to answer all of the questions.

Secure Online Payment. We accept Visa, MasterCard, Discover and American Express. You will be asked to supply the 3 digit CVV2 number on the back of your credit card and the billing address associated with the credit card.

Mail-in Check/Money Order Payment. If you wish to pay by check or money order, you must SUBMIT your registration online, and mail check or money order with a copy of the Registration Confirmation email you receive after submitting your online registration to address below.

Checks or money orders must be made payable to the ASP and paid in U.S. dollars. Checks for discounted rates must be received by the discount deadline.

Mail forms and check/money order payment to:

ASP
Annual Meeting
390 Ashton Avenue
San Francisco, CA 94112

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Advance Online Registration

Registration for the meeting includes automatic general membership (at the $55 rate) with the ASP and the new ASP Conference Series publication. You can read more about these features below. (Note: if you are a technical member, family member, or Supporter's Circle member at a higher rate, you can send the difference between these membership rates and the general rate to the ASP to return to your current category of membership.)

*ASP Membership

We are including a general membership with the ASP or an extension to your existing membership when you register. You will begin to receive membership benefits such as our Mercury magazine right away. More importantly, you are supporting the education programs and services of the ASP. You can view all of the Membership Information from the ASP website.

*Published Conference Proceedings

The ASP will publish a meeting proceedings. This is an opportunity for all accepted presentations and posters to be published in the official ASP meeting series (both print and e-access). The cost of the proceedings (both print and e-access) is built into the meeting registration fee for all meeting attendees. Non-attendees may purchase copies/access when it is published though the normal ASP Conference Series process.

Meeting Registration Fees (September 13-16)
(Includes general membership and conference proceedings)

On Site Rate
$475
September 12-16

Weekend Workshop/Day Fees (September 12-13)
(Does not include general membership or conference proceedings)

$39.95 per day.

*Refund/Cancellation Policy
Requests for cancellations on advance registration must be received in writing, by email  2009meeting {at} astrosociety.org or by FAX (415-337-5205) no later than August 30 for a full refund less a 15% processing fee. Cancellations received after August 30 or persons who do not appear at the meeting may not eligible for any refund. Refunds will take approximately two to three weeks. Contact us by phone at 415-337-1100 x100 if you have any questions.

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