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Frequently Asked Questions (FAQ)

Should I stay in a hotel or the residence halls on campus?
Should I rent a car when I arrive at the Denver airport?
I will be staying in the campus residence halls. Do I need to pay for the banquet?
I’d like to be a volunteer for this meeting. Whom do I contact?

I have missed the deadline for submitting an abstract for the meeting. Can I still contribute to the meeting in some meaningful way?
When should I be arriving in Boulder and when should I plan to leave?
When and Where is Registration for the Meeting Going to Be?
What Other Information Do I Need Before Leaving for Boulder?

Should I stay in a hotel or the residence halls on campus?
Unlike previous ASP meetings where we have used a university campus, in Boulder there is not a clear difference between hotels and residence halls based on price. (Actually if two people share a hotel room, the less expensive hotels may be more economical than the Residence Hall). You may want to stay in the residence halls if you want a shorter walk to the meeting rooms, if you donít want to worry about finding a place for meals, and if you like the more social atmosphere of campus living. You may want to stay in the hotels if you have a strong need for air conditioning in the evening (the residence halls have fans, but not air-conditioners), if you prefer meals off campus, or are bringing your family. (The residence halls have shared bathrooms.)

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Should I rent a car when I arrive at the Denver airport?
There is good shuttle service between Denver and Boulder, which costs from $27 to $33 each way, depending on your drop off point. Everything concerning the meeting will be within reasonable walking distance of the hotels and residence halls. You will need a car if you intend to do significant sightseeing in Colorado, or if a member of your party has trouble walking around a good-sized campus. Parking on campus for the duration of the meeting costs $22 per week, but parking space is at a premium, so we have been told that conference attendees may have to park some distance from the meeting rooms. Campus parking permits will be available at the registration desk for the campus residence halls.

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I will be staying in the campus residence halls. Do I need to pay for the banquet?
No, the banquet cost is included in the total fee for residence halls and meals on campus. The Tuesday evening dinner in the campus meal plan IS the banquet. If you are not staying on campus, you must pay separately for the banquet using the conference registration form.

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Iíd like to be a volunteer for this meeting. Whom do I contact?
To sign up to be a volunteer, please e-mail your name, email address, telephone numbers, and days of availability to: Cinndy Hart: chart.ca {at} att.net

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I have missed the deadline for submitting an abstract for the meeting. Can I still contribute to the meeting in some meaningful way?
Both symposia will have panels where audience participation will be encouraged. Both will feature hands-on workshops where you will be able to learn new techniques and become familiar with new materials that should be of benefit in your own educational work. If you are coming to the Cosmos in the Classroom symposium, there will be a special room set aside for a "Share-A-Thon", where participants can bring 200 copies of handouts relevant to the symposium. At past meetings, Cosmos attendees have brought syllabi, class handouts, labs, copies of software, resource lists, etc. to the share-a-thon room. At the discretion of the editors of the published notebook of materials from the Cosmos meeting, some of the materials in the share-a-thon room may be included.

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When should I be arriving in Boulder and when should I plan to leave?
Sunday morning, Aug. 1 at 9 am, geologists from the University of Colorado will be leading one to three hour hikes into the magnificent countryside near Boulder. You may want to arrive on Saturday evening to participate in these hikes. The meeting itself will end late in the afternoon on Wednesday. Since it is a two-hour drive or ride to Denver's airport, you may want to stay over Wednesday evening and depart on Thursday morning.

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When and Where is Registration for the Meeting Going to Be?

Registration will take place Saturday morning, starting at 8 a.m. at Fiske Planetarium for those coming to the Galileo Teacher Training Program Workshop. Regular meeting registration begins Sunday afternoon at Fiske Planetarium from 4 pm to 6 pm, and Monday morning at the University Memorial Center Ballroom starting at 7:30 am.

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What Other Information Do I Need Before Leaving for Boulder?

1. There is often an afternoon shower in Boulder, so you may want to bring a light rain poncho with you.

2. The temperature difference in August between day and evening can be quite significant in Boulder. Even if it is 90 degrees during the day, you may need a sweater or jacket for night time activities.

3. We recommend that people bring a laptop computer to the meeting. Everyone will receive instructions and a code to register your computer to get on the internet system of the University of Colorado as a conference attendee. Many of the meeting sessions will be more productive if people can use their computers.

4. If you need to ship materials in advance (such as handouts), the best place to send them is to your hotel. During the summer, the university does not have a good system for tracking visitors' packages.

5. In general, if you are in reasonable health, you will not need a car to attend the meeting. The Shuttle from the Denver airport will bring you to your hotel or to our campus residence, Sewall Hall (1720 University Ave. at Macky Drive) and pick you up there. All the hotels are within manageable walking distance of campus, although some may require a 15 minute walk.

6. We will have "share-a-thon" tables for each symposium in the University Memorial Center Ballroom, where the posters and exhibits will be located. If there are relevant handouts that you want to share with your fellow meeting attendees, feel free to bring them along and put them out. Each symposium is expected to have about 200 participants.

7. Everyone who participates in the meeting must register and must wear the badge given out at registration. Local students are given a chance to volunteer at the meeting to help defray their registration costs.

8. Tuesday at lunch time, there will be a NASA Town Hall Meeting in Chemistry 140, and everyone staying in the residence hall or subscribing to the commuter lunch package will have a box lunch delivered for pickup right outside that room. (That will be the only lunch choice that day.)

9. On Tuesday evening, after the awards banquet, the Boulder Astronomy and Space Society will bring telescopes to the University Memorial Center South Terrace for a star party.

10. For a listing of all the workshops, papers, and discussions at the meeting, please see: http://www.astrosociety.org/events/2010mtg/preview.html

11. If colleagues are interested in attending at the last minute, we will accept registration at the door for all sessions except the weekend workshop.


Any questions? Please direct them to: 2010meeting {at} astrosociety.org

 
 

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